Online copy of this document is available at http://yapcrussia.org/proposal2009

 

 

Moscow.pm proposes to organise YAPC::Europe 2009 in Moscow, Russia.

  

Venue

It is adjusted with Moscow State University that we can get the venue for the conference in its main building.

 

Venue is a set of several auditoriums and adjacent hall areas.

* Main talk room (500 people) 

* Talk room 2 (250 people)

* Talk room 3 (300 people)

* Hackathon room (40 people)

* BOF room

* Stuff room

* Registration hall

* Coffee-break hall

 

Note that real numbers of attendees in these rooms are a bit fewer because Perl people are usually a bit bigger than young students.

 

Additional rooms will be reserved in case the conference has lots of speakers and more than three talk threads.

  

Venue equipment

There are desks for each attendee in talk rooms. Rooms are equipped with projectors, all other presentation stuff will be brought by organisers, and is described below. In case we find installed projectors not suitable enough, we will rent new ones.

 

Dates

The conference is expected to take place from 13th to 15th (Wednesday through Friday) of August, 2009. Final dates might be changed, still remaining in August; that depends on University's timetable, and will be known to the dates of YAPC::Europe 2008.

 

Theme

We propose the conference theme "Decentralize, Diversify and Colonize" or "World wide Perl".

 

Website

Conference's website will be traditional Act-based site with wiki pages, along with pages about Moscow and how not to become lost in it.

 

Wi-Fi

Free wireless internet access for attendees will be provided by ZSupport company (http://zsupport.ru/) which was our technological partner at YAPC::Russia in May of 2008.


Audio and video recordings

Each time our Perl events get more and more technical stuff: at "Perl Today" there were live audio translation, audio and video recordings at "Perl Mova" and three video cameras at "May Perl".

 

Next time we hope to organise at least two cameras, including one from national video hoster RuTube (http://rutube.ru/). As an example, videos from YAPC::Russia in May 2008: http://event.perlrussia.ru/yr2008/media/video.html. Wireless microphones for the speaker and the audience are also in a list of technical equipment.

 

Sponsoring

We have several companies which already preliminary confirmed their desire to become a sponsor. Three of them are three leading companies providing search services and free e-mail accounts since 1990's.


* Q1 LLC (www.q1.ru), company that develops a couple of multi-player online role playing games and several social networking websites, most parts (if not all) of its server-side code are written in Perl.


* Rambler (www.rambler.ru), the oldest search engine in Russian part of the internet, and permanent sponsor of our events and Moscow.pm meetings. Rambler currently develops new version of its search engine, so called "vertical search", which is available online already. Rambler is also a popular free e-mail provider.


* Yandex (www.yandex.ru), main search engine in Russia, also provides additional services such as free e-mail, weather forecast, maps, blog search etc.


* Mail.ru (www.mail.ru), this company calls itself as "National mail system". It exists long enough and had indicated its interest in supporting the conference. Mail.ru agreed to consider our proposal to ask them to become a sponsor, and will do that at the end of this year or in the beginning of 2009.

 

* RusRating (www.rusrating.ru), an independent national rating agency serving the Russian market since 2001 and making assignments of credit ratings to banks, leasing companies, banks bond ratings and analysis of the banking sector.


Exact amount of money is not discussed yet, but looking back at our events, we are sure it will be enough to make an event.


Informational sponsorship

During our past events we found several permanent media-sponsors, the list of them includes "System administrator" magazine and open source news website Nixp.ru. We also have our massive partner Linux Centre with both online and offline media places. And we hope to find a permanent partner in face of Belorussian magazine "Networking solutions", which is our info-sponsor this autumn at Belorussian Perl Workshop. 

 

Expenses

A three-day conference requires six coffee-breaks (two per day), three lunches and at least two evening social events: pre-conference pub meeting and a dinner at the end of one days. Pre-conference meeting and (probably) lunches are covered by attendees, others expenses are on our side. List of expected is the following.

 

* Coffee-breaks (vegetarian food can be supplied).

 

* Conference items and goods:

   * personal badge,

   * personal schedule,

   * brochure with talk abstracts,

   * block-note and a pen,

   * free conference T-shirt.

 

* Attendees dinner (with transportation if it is remote).

 

* An official buffet for the press.

 

* Bus shuttles to pick up people from hotels.


* Police for preventing aggressive PHP fans, ambulance service for people never heard about Perl 6 and firemen for general safety.


Detailed calculations are not presented here, but in brief it looks like this: venue, coffee-breaks, dinner, buses and services are agreed to be totally covered by Q1, other issues such as goodies bags are covered by money from Rambler. We hope that T-shirts are also on shoulders of Rambler, as they already have that experience during YAPC::Russia. Yandex and DeepText bring presentation equipment in addition to already installed in the venue. Wireless internet is free for us due to our technical partner ZSupport (it is already discussed with them). Some stuff (laminator for making badges, colour printer, AC cords, a couple of microphones) is a part of organiser's own equipment.

 

Attendees fee and Special proposal

Because attendees from Europe need visas to get to Russia (and they cost about 35 Euros) and due to sometimes higher hotel prices we found the possibility to construct a gradual pricing scheme. 100 early birds from countries whose citizen are obligated to get visa are offered reduced attendee's fee 25 Euros. Others and those who are late with registration pay 50 Euros, excluding students with a special rate of 20 Euros. Business package costs 200 Euros per person.

 

We even could offer zero-sized fee, but that might result in a pattern "registered and did not show up", and if we the Perl community will be able to find some suitable solution how to prevent false registrations, early birds will have free entrance.


Speakers, organisers and invited guests do not have to pay fee in all cases.


Although it is in contrast with traditional YAPC::Europe practice to gather ~100 Euros fee, we think that an exception may be allowed for the jubilee 10th conference.

 

Registration process

Each attendee receives a link to a page with personal bar-code, which should be printed and brought to the conference. This bar-code increases the speed of registration process and eliminates the hardness of understanding foreign names in a crowded and therefore noisy registration hall. Bar-code technique was tested many times and is used since Moscow.pm's first event. Bar-code is not a kind of passport and people with no printed code will be served as well.

 

People who need a stamp in their business trip list should write in there "DeepText LLC, Moscow" as the company of destination.

 

Talk schedule

Depending of how successful YAPC::Europe 2008 initiative to have standard talk duration of 30 minutes is we either follow that principle or return back to 20 and 40 minute base blocks for ordinal talks.

 

Additional programme

Additional programme may be discussed on web-site's wiki pages. Initial proposal is to have at least two events:


* Hackathon (e. g., on Parrot and Rakudo);

* Hackfest or YAPC::Europe::Golf.


Rambler (our sponsor) already had an experience of organising their Hackfest on web-programming in April 2008, during which more than 20 groups of programmers had to create a small web-project within 24 hours.


Later in May we have organised YAPC::Russia::Golf (http://golf.yapcrussia.org/) contest with rules similar to well known Perl Golf.

 

Separate thought is about organising a special branch of talks which only includes talks for people who either do not know Perl yet and desire to get learnt, or question-and-answer sessions for people who have just started learning the language.

 

Moscow.pm information

Moscow.pm (or as we used to call it, Moscow.pm 2.0) is a Perl mongers group actively running since November 2007, when it was increased in size from 2 people to 139 these days.

 

Moscow.pm group has monthly offline meetings which generally include technical part and are continued with a social part. Average attendee number is 20-30 people. Venues for meetings are provided by large Russian companies whose main activity is search engines and hosting.

 

http://moscow.pm.org/

 

Creating (or, in fact, re-creating the group and further hosting Perl events) Moscow.pm resulted in several groups appeared after the first workshop in Moscow.

 

Perl events organised by Moscow.pm

Although the date of birth of current Moscow.pm group is November of 2007, we allow ourselves to include into the list a pre-history workshop, which was organised by the team which later transformed into Moscow.pm 2.0.

 

We try to cover not only Moscow city, or Moscow region, and not even Russia, but entire former USSR area where Russian language is still in active use. Together with Kiev.pm we managed to make an event in Ukraine and are going to expand the influence later this autumn.

 

All these events are free of charge for the attendees (well, partially except the first one, where 5% of attendees paid a symbolic fee of the size they established themselves; after that experiment even symbolic fee was abandoned because it had no practical effect on the quality of organisation).

 

First Russian Workshop "Perl Today"

Moscow, Russia

http://2007.perlrussia.ru/en/

26th of October 2007

80 people attended

 

"Perl Today" was organised with the help of "Linux Centre" company which provided us with 40 computes with Linux and PUGS installed on them.

 

First Ukrainian Workshop "Perl Mova"

Kiev, Ukraine

http://2008.perlukraine.org/

23th of February 2008

40 people

 

"Perl Mova" was visited by four attendees came outside of CIS states, particularly there were two talks from Jonathan Worthington.

 

YAPC::Russia "May Perl"

Moscow, Russia

http://2008.perlrussia.ru/

17-18th of May 2008

100 people, two days and two threads in the first day

 

For autumn of 2008 there are plans to organise two more workshops together with local Perl mongers groups Minsk.pm and Vladivostok.pm:

 

Far East Perl Workshop

Vladivostok, Russia

13th of September 2008

http://fe2008.perlrussia.ru/ 

 

Belorussian Perl Workshop

Minsk, Belarus

http://2008.perlbelarus.org/ 

18th of October 2008

 

There are also plans to involve newcomers Odessa.pm (Ukraine), RostovOnDon.pm and SPb.pm (Russia) to hosting Perl events later in 2008 and in 2009.

 

Perl activities in Russia and surrounding countries

Russia

There are five live Perl mongers groups in Russia:

 

One more is in the (permanent) process of registration at the moment of writing this proposal:

 

Ukraine

 

Belarus


Internet

 

Projects under development

 

Involvement in Perl 6 development

  

Information about Moscow State University (MSU)

Moscow State University is the largest university in Russia. It was founded in XVII century and its current main building on Sparrow Hills ("Vorobyevy gory" in Russian) is one of seven famous monumental buildings that were built during 1940-50s. Main University's building itself stands close to the edge of high hill near Moscow River. An interesting (true or not) fact about the construction is that ground under the basement is constantly being frozen with the help of special refrigerator machines mounted under the building to prevent sliding towards the river.

 

Sparrow Hills themselves are one of main sightseeing places in Moscow. It is one of the highest points in Moscow and is equipped with observation platform from where the city is very well viewed.

 

240-metre high building of Moscow State University is a good orienting point for those attendees who arrive in Moscow on their own airplanes.

 

Mail building: http://en.wikipedia.org/wiki/Image:52316532_b27574ec03_o.jpg

View of the whole MSU complex: http://www.msu.ru/tour/images/13.jpg

MSU on Google Maps: http://maps.google.com/maps?f=q&hl=ru&geocode=&q=moscow+&ie=UTF8&ll=55.703117,37.532419&spn=0.004407,0.013561&t=h&z=17


Information about Moscow

Moscow is the capital of Russia, and even more, it is the capital not for the first time. The city itself is known since 1147. The latest period when Moscow became the capital again started in 1918.

 

Official statistics says that there live about 10 500 000 people in Moscow, but you can also hear unofficial estimates of up to 15-20 millions.

 

Moscow sightseeing

The list of Moscow sightseeing places is long enough to spend all three days looking at Moscow instead of listening conference talks. At top level the list may be categories like this:

* Churches

* Monuments

* Museums

* Parks and gardens

Each of these categories includes tens of items. Even parks category: just take a look at a list published on Wikipedia at  http://en.wikipedia.org/wiki/Category:Parks_and_gardens_in_Moscow (Russian page contains even more links).

 

More hints of where to go can be found in the internet: http://www.waytorussia.net/Moscow/Sights.html

 

Pictures of Moscow: http://moscowvision.ru/eng/galleries/

 

It is very likely that you will find strange things on Moscow streets, such as pieces of painting art directly on walls of buildings: http://www.arttour.org/photo_images/0000/0061/Prechistenka__6_.JPG

 

Moscow River

Moscow stands on a river with obvious name, Moscow River. It is highly curved and runs through the city but does not mean much in administrative division of the capital. Starting point for those who just arrived in Moscow is usually Moscow Kremlin, and it is the most ancient part of Moscow which stands of the river:

http://upload.wikimedia.org/wikipedia/commons/a/ab/Panorama_of_Moscow_Kremlin.jpg

 

Summer time is a time when people may travel along Moscow River. Short-term river trip costs about 10 Euros. What is the most exciting in travelling along the river is that you can see the city from points where high buildings do not prevent beautiful sights. Even more, such trips provide views of Moscow from the Past, like it was, for example, in 1960s: http://photocity.ru/Album101/00002.jpg (well, not including advertisement stands).

 

Moscow cafes, bars and pubs

Central streets of the city are full of different cafes, bars and restaurants. Cuisine type variety is also very wide. To feel that just look at a list of Novikov's group network: http://eng.novikovgroup.ru/. There are Arabic, Asian, Azeri, Chinese, European, French, Georgian, Indian, Italian, Japanese, Russian, Tuscan and Uzbek food, as well as haute cuisine and see food. And these are only the restaurants which form the group mentioned.

 

People may also visit restaurants of neighbouring countries' food: Belorussian (my favourite http://www.belrest.ru/belayarus/) and Ukrainian (e. g., http://www.shinok.ru/eng/).

 

There present world wide known brands like T. G. I. Friday's or McDonald's. Some time ago a couple of StŠ°rbucks cafes were launched, one of them is in the centre of Moscow. "Beer restaurants" or pubs are also available.

 

Getting to Moscow

It is reported that to the date of YAPC::Europe 2009 Moscow will have a new fully working Terminal Three of one of our international airports Sheremetyevo (SVO), and second terminal will be in progress at Moscow's second large airport Domodedovo (DME). While we have only few terminals we hope there will be no air traffic jams or baggage lost until we have five or more terminals. In seldom cases planes arrive to the third airport, Vnukovo (VKO): for instance, GermanWings flies there.


To the date of submitting this proposal, in June of 2008, a new railway terminal opened which connects Sheremetyevo with the city and its metro system.

 

Additional information about trips to Moscow: http://wikitravel.org/en/Moscow

 

Tickets

There are direct flights to and from most large cities in Europe, but sometimes it is cheaper to take a connection flight.

 

Here is a table of how much the flight to Moscow from several European capitals costs. Please note that these prices are for August of current year because it is not possible to ask all air companies for the flight in a year. It is very likely that booking in the beginning of 2009 will cost less than shown here.

 

Attendees must also keep in mind that for example Aeroflot offers cheaper tickets if you order return flight after Sunday, i. e. come to Moscow on Tuesday evening, and return Monday morning. Late summer is also a period of special proposals, which are usually announced either in the end of the year or in early spring. With Aeroflot's special proposals you may buy two-way tickets, for example from/to Berlin at rate of 99 Euros (without airport fee).

 

Prices in the following table are given in Euros and expected to be with airport fee included, the table is based on data received from avia.travel.ru website. Price and itinerary also depend on dates, so moving the trip one or two days may result in faster or cheaper flight.

 


Berlin

Paris

London

 Rome

Copenhagen

Aeroflot

249

452

343

387

314


AirBerlin

307


 


 


 



Lufthansa

327


299 (via Dusseldorf)

362 (via Frankfurt)


 

399 (via Frankfurt or Munich)
GermanWings 238

SAS

331


 


 


 

305

KLM

 

313 (via Amsterdam)

 

 


AirFrance

 

329

 

 


KD Avia

 

 

326 (via Kaliningrad)

286 (via Kaliningrad)


BMI

 

 

339

 


British Airways

 

 

380



Malev


343 (via Budapest)
Czech Airlines


357 (via Prague) 342 (via Prague)
Alitalia


410

 

Using discounters

EasyJet has no flights to Moscow, but it is possible to construct cheaper flight by using a connection in some city in Eastern Europe or in Baltic states. There is national discounter SkyExpress (www.skyexpress.ru) which has connections between Moscow, Kaliningrad and Saint-Petersburg at low rates.

 

Two-way ticket prices in the table are in Euros but do not include airport fees (about 70 Euros):

 


Kaliningrad Saint-Petersburg
SkyExpress 57 58

 

Using railway

If you manage to get to Kiev (no visas needed for citizens of EU and US), you may continue the trip by overnight express, one-way ticket costs about 70 Euros (there are also cheaper trains).

 

Accommodation in Moscow

Hotels in Moscow are generally thought of as more expensive than in Europe. Anyhow a brief look through price lists allows to find several hotels with prices less than 100 Euros per day. But before getting panic, please read the following three paragraphs.

 

Attendees transportation

We plan to have several free buses which will gather people from hotels in the morning and deliver them to the venue.

 

Hotel discounts

We will attempt to negotiate with two hotels, University hotel (which is close to the venue) and Izmailovo hotel to allow booking rooms with a discount for the days of the conference. 

 

Hostels

There are several hostel services in Moscow. Hostels are not too much announced by travel companies, but brief search gives prices at the level of 30 Euros per night.

 

Visas issues

Due to the fact that most Europeans need a visa to visit Moscow, and due to our sponsors we reduce the attendee fee to compensate those 35 Euros fee people have to pay for visas. As it is seen from Moscow, it should not be difficult to get a tourist visa, at least because there are no problems to getting visas from Russia to Europe, and diplomatic officers often mirror actions of their counterpart.

 

Navigating in Moscow

Streets of Moscow, mainly in the centre historically form either circles or radii. The very centre is Red Square, and there are four main circles: Boulevard and Savovoe circles, The third highway circle, and MKAD, Moscow circle automobile road, which is the border of the city with several exceptions.

 

We will provide two phone numbers: attendees may call the organisers and ask questions regarding navigating, getting from the airports, to the venue etc., or ask any other question.

 

Moscow metro system

Moscow metro resembles the structure of the city itself: there is one circle line, most of other lines are radii. Metro system in Moscow (http://deeptext.net/metro/) has 176 stations and is open from 5-5:30 a. m. until 1 a. m. Navigation is straightforward in most cases. Stations in the centre are pieces of art themselves.

 

Charging system is very simple: there are no zones, every single trip has fixed price (0.55 Euros at the date of writing proposal).

 

Interior of a couple of stations, one at the Circle line and one connected to it:

http://en.wikipedia.org/wiki/Image:KomsomolskayaKL-mm.jpg

http://en.wikipedia.org/wiki/Image:KievskayaAPL-mm.jpg

The station on the bridge near the University: http://en.wikipedia.org/wiki/Image:Vorobyovy_Gory_Metro_Station_in_Moscow.jpg

 

Money, currency and credit cards

Official currency in Russia is Rouble, it is 1/25 as much as US dollar and 1/35 as much as Euro. Currency exchange offices are available in airports, at banks and on the streets of the city. Roubles may also be reached through ATM machines, there are lots of them in Moscow.

 

Credit cards are generally accepted at shops and stores starting from middle-sized. The bigger the shop is, the bigger is the chance that they allow payments by credit cards. Most popular types of credit cards are MasterCard and Visa (always accepted, maybe except Maestro and Visa Electron in seldom cases). American Express cards are less widespread. Other types may be used primarily with ATM machines.

 

Languages in Moscow

Moscow with its 10-million population speaks lots of languages, but some of them may be heard only in particular places such as living rooms for workers at building sites. Anyhow primary language is Russian. Younger people usually speak English, often not good, but always good enough to explain how to get the nearest metro station.

 

Conference website will contain special pages with pictures of navigational signs in Moscow. Attendees may also use previously mentioned phone lines to ask for help.

 

Leading organisers

These people are responsible for the whole conference organisation, the list also tells which parts of the process are controlled by whom most of others.


* Andrew Shitov, overall management.

* Alex Kapranoff, T-shirts printing, lightning talks session.

* Ivan Serezhkin, video recording.

* Andrey Zavyalov, YAPC::Russia::Golf.

* Sergey Yushkov, Moscow navigation assistant.

* Anatoly Sharifulin, RostovOnDon.pm leader.

The list of organisers consists mainly of people from Moscow.pm. Behind the process as always DeepText company stands. Call for additional volunteers will be issued in our mailing lists.


Feedback

Andrew Shitov <mail@andy.sh>